Nine steps across email, phone and payroll. One gets missed and nobody knows for weeks.
One form. Every step runs in order, then checks it actually worked. If a step fails, it shows up the same day.
Built and run for a real business in my previous role: about three hours of somebody’s time back on every new starter and every leaver. See it working
Start small and stop there, or go further. Each one works on its own.
In the real build, one approved form sets up their work account and a software licence. It also adds their groups, shared folders and phone extension, and logins for the customer and accounting systems.
Do you already keep new people in a payroll or HR system?
How many people have a hand in setting someone up?
Answer two questions and the route that suits you lights up.
Good when: You take on a few people a year.
Fill in one form and the accounts, emails and reminders happen in order, with a tick list of what is done. A person approves the form before anything runs.
Usually takes1 to 2 weeks
Good when: You already enter new people into payroll first.
When someone is added to payroll or HR, their email, phone and system access are set up from that record.
Usually takes2 to 3 weeks
Good when: People join often, or across several sites.
One screen for every person joining or leaving: what is set up, what is waiting, and a check afterwards that it worked. A step that fails stays marked as failed, never counted as done.
Usually takes4 to 8 weeks
Timeframes are a rough guide. You get one fixed quote before any work starts. What changes the price?
See it working: Staff onboarding and account removal
The real workflow, with names blurred. Watch each step light up in order. Open the case study
For the chat, bring the checklist you use now, even if it is on paper or only in someone’s head.
Your first half hour is free. I reply within 1 business day (Monday to Friday).